Management Services Administrator
SUMMARY The Management Services Administrator is responsible to plan, organize, and implement operations and administer a variety of programs in the Administrative Services Division. The Management Services Administrator shall assign and direct subordinates ensuring that all policies and procedures, rules, regulations, orders, employee handbooks, standard operating procedures, and directives are enforced and implemented. The Management Services Administrator shall make independent decisions or recommendations in the hiring, promotion, transfer, discipline or discharge of department employees in accordance with department policies and procedures, employee handbooks, standard operating procedures, Oneida County Code and Wisconsin Statutes. The Management Services Administrator provides highly independent technical assistance and administrative support for the Sheriff and Chief Deputy.
Provide direct supervision to the assigned staff in the Management Services Division.
Assist Sheriff and Chief Deputy in development and maintenance of the department budget, evaluate, monitor and analyze expenditures to assure Department administrative goals and policies are met, report budgetary issues to the administration for review. Manage and monitor grant receivables and prepare documentation for line item transfers. Act as the liaison for external audit on the bi-annual audits of the Sheriff’s Office.
Manage department wide records and provide research, identification of relevant laws, and ensure that all relevant information is considered in reviewing requests for records. Provide leadership and guidance to the Management Services Division and other divisions as may be required, regarding open records requests by utilizing knowledge and researching Wisconsin State Statutes. Prepare recommendations when necessary for the final review of the Chief Deputy or the Sheriff.
Assist as requested as Secretary to the Public Safety Committee recording minutes and preparing information and reports as needed.
Coordinate, schedule and direct the daily operations of the Management Services Division, including assistance to the Sheriff and Chief Deputy for their scheduled activities, calendar, meetings and other appearances.
Performs first level supervision, training, development, and evaluation of the Management Services Division personnel and administer all personnel assigned to the related programs and services.
Evaluate tasks, determine work
procedures, initiate and develop lesson plans, and train new employees in
departmental operations, procedures, rules, regulations and computer operations.
Participate in and conduct regular staff meetings as required.
Knowledge of rules, regulations and procedures of Law Enforcement and Public Safety.
Ability to organize and prioritize work efficiently.
Ability to compile, analyze, record and assemble data and information in a meaningful and effective manner.
Ability to devise methods and procedures for handling unusual or complex situations and assignments.
Ability to keep accurate records and make detailed reports.
Ability to investigate and obtain information, to use that information to reach decisions that are consistent with Oneida County Sheriff policies and procedures and to convey those decisions in an informative yet firm manner.
High school degree.
Two-year Associate degree in criminal justice, business, secretarial sciences, or related area and five years secretarial, technical, or administrative assistant work experience in a law enforcement, legal or government environment.
Excellent English verbal and written communication skills.
Knowledge of and ability to apply accounting principles and procedures.
Good math skills.
Ability to evaluate situations and make good independent decisions based on practices, rules and/or procedures. To maintain highest level of confidentiality of personnel functions.
Maintain required certifications for CIB/TIME system.
Valid Wisconsin Drivers License with no operating privilege restrictions.