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Finance Technician

ONEIDA COUNTY

JOB DESCRIPTION

SUMMARY   The Finance Technician is responsible for a variety of complex accounting functions involving the auditing and maintenance of accounts in the Sheriff’s Office. The position requires technical record keeping and the ability to prepare financial evidence exhibits and affidavits for court presentations and related collection actions.   Work is performed in accordance to federal and state laws, established policies and procedures, employee handbooks, and standard operating procedures with considerable need for independent judgment and a high degree of accuracy.  Displays independent action so that only unusual situations are referred to the Management Services Administrator.

 ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

 Extend, total, and balance all assigned monies received to various categories and monitor transactions of funds from the Sheriff’s Office.

 Performs daily balancing of cash from all sources and make appropriate bank deposits. 

 Compute invoices for housing of inmates, liaison officers, or other governmental services.

 Calculate daily transports of prisoners and compile monthly and annual reports.

 Prepare Sheriff’s Office purchase orders as requested.

 Balance and reconcile checking account(s).

 Prepare monthly, quarterly, and annual financial reports to management and the State of Wisconsin.

Process telephone requests from citizens, judges, payers, payees, etc. Provide correspondence and provide general information in response to inquiries.

 Post vouchers, receipts, and disbursements to appropriate books, ledgers or journals and balance all accounts.

 Maintain statistics on all budgeted accounts for monthly reports to management.

 Operate a wide variety of computer hardware and software systems. Enter and maintain all information (some being confidential) received, as required and directed, into the Records Management System (RMS).

 Process and evaluate financial data, type correspondence, and prepare affidavits as needed that relate to the collection of accounts receivable.   Prepare delinquent accounts for submission to TRIP (Tax Refund Intercept Program) or collections agencies.  Answers phone calls and provides information to collection agencies and/or the public regarding such accounts.

 Maintain knowledge of legal collection practices and continue to develop procedures for maximum collection on delinquent accounts.

 Fiscally responsible for maintaining recreational grant expenditures and compiling and preparing monthly reports for annual audits for same programs.

 Prepare vouchers, blanket purchase orders, receipts, and disbursements to appropriate books, ledgers or journals and balance all accounts.

 Manage Sheriff’s Office inventory including adding, deleting and maintaining department resources.  Prepare appropriate fixed asset forms and conduct inventory assessments as requested.  Utilize computer programs to manage items as appropriate.

Any other duties as assigned.

 QUALIFICATIONS   To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Must have the knowledge of bookkeeping, record keeping and accounts receivable.

Good mathematical skills.

Must be able to develop and maintain the working knowledge of fiscal and audit responsibilities of the assigned department functions.

Ability to meet deadlines and deal with frequent change, delays or unexpected events.

Ability to multi-task.

Must have the ability to organize and prioritize effectively.

Must have the ability to use computers and computer aided technology (software/hardware/peripheral items).

Must have the ability to attend various continued training schools and pass/maintain required certifications.

Must have the ability to maintain accurate, complete records and prepare clear and detailed reports.

Must have the ability to type 50 wpm and accurately operate a 10-key calculator.

Must have the ability to maintain confidentiality and testify in hearings.

Must have the ability to maintain working relationships with Sheriff’s Office personnel, other law enforcement and government agencies, and the public.

Must be able to exercise initiative.

 EDUCATION and/or EXPERIENCE   

High School degree.

Two years of post high school education with course work in accounting, bookkeeping, math, and secretarial science. One year of work experience in a professional environment involving accounting, bookkeeping, payroll or related field.

OR

Five years work experience in a professional environment involving accounting, bookkeeping, payroll, or related field.

LANGUAGE SKILLS   

Must possess good oral and written communication skills.

 MATHEMATICAL SKILLS  

Good basic mathematical skills.

 REASONING ABILITY      

Must have the ability to evaluate situations, based on training/experience and policy/procedures, and make good independent decisions.

 CERTIFICATES, LICENSES, REGISTRATIONS 

Maintain required certifications for CIB/TIME system.

Valid Wisconsin Drivers License with no operating restrictions.

PHYSICAL DEMANDS  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.