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Property-Evidence Specialist




The Property/Evidence Specialist is assigned to the Investigation Division and shall be responsible for collecting, receipting, storing, and control of physical evidence/property in the custody of the department.  This position requires technical record keeping and preparation of evidence exhibits for court presentations and related courtroom testimony.  Duties are preformed in accordance with State Statues, Department rules, policy and procedures, employee handbook, and standard operating policy to insure integrity and control of evidence.  This work requires considerable need for independent judgment and a high degree of accuracy in order to complete essential duties and responsibilities.  General supervision is received from a Detective Sergeant.

 ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 Independently collects, receives, documents, stores, and ensures proper custody and control of physical evidence/property in the custody of the Sheriff's Office.

 Independently determines from experience the appropriate storage location to ensure the security and integrity of the evidence: refrigerator, freezer, main property room, storage facility, etc. 

 Respond to crime scenes, collects, processes and evaluates physical evidence; arranges for or transports evidence to the State Crime Lab or Wisconsin Hygiene Lab for analysis.  This requires the operation of a motor vehicle.  

 Independently processes evidence, including searching for, identifying, collecting, and processing physical evidence.

 Independently determine appropriate laboratory disciplines needed to analyze the evidence submitted.  This is accomplished through case review, communication with law enforcement officers, knowledge of laboratory disciplines and discussion with the Wisconsin Crime Laboratory forensic scientists. 

 Independently maintains manual and computerized records including evidence custody documents, chain of custody documents, property receipts, property control files, and related reports.

Prepares evidence and court exhibits for court. 

 Review case materials to ensure preparedness on the stand. 

Testifies in state and federal court, when required, concerning the role played in processing the evidence on a particular case. 

 Communicates thoughts in an organized, knowledgeable, clear and understandable manner. 

 Maintains confident, objective and professional demeanor in the presence of the court and jury. 

 Independently manages the property room(s) and property storage areas; arranges the storage and return of evidence and/or recovered stolen, found, or abandoned property; reviews case status and coordinates the proper release of evidence and property to rightful owners where appropriate.

 Prepares unreturnable items for disposal in a manner prescribed by department policies and procedures, court orders, federal laws, and state statutes.

Responsible to inspect, order, maintain, stock department equipment/supplies (within budgetary limitations) that are used for processing evidence or crime scenes.

Operates a wide variety of computer hardware and software systems.  Enters and maintains all information (some being confidential) received, as required and directed, into the Records Management System (RMS).

Performs all Crime Information Bureau (CIB), National Crime Information Center (NCIC), and Alcohol, Tobacco, Firearms (ATF) transactions as required and in accordance with state and federal regulations.

QUALIFICATIONS  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Working knowledge of Federal/State laws regarding search and seizure of physical evidence.

 Working knowledge of fingerprinting and other procedures/techniques used to collect and preserve physical evidence of crime scene investigations and properly handling of biohazard materials.

 Working knowledge of DNA and the procedures and techniques used to collect and preserve DNA evidence. 

Ability to use computers and computer aided technology (software/hardware/peripheral items).

Ability to attend various training schools and pass/maintain required certifications.

 Ability to prepare accurate and complete reports.

 Ability to work without direct supervision and exercise initiative.

 Ability to maintain confidentiality of investigations and corresponding involved evidence.

Ability to develop and maintain working relationships with department personnel, other law enforcement and government agencies, crime labs, and District Attorney's.


Associates degree required.

 Two years of post high school education with course work in accounting, bookkeeping, math, and secretarial science OR two years of police science or closely related course work that includes training in evidence collection/processing.

 Two years work experience in an office as a typist, secretary, or related area OR two years work experience in a law enforcement agency as a corrections officer, dispatcher, law enforcement officer or related area.


Must possess above average oral and written communication skills.


Good basic mathematical skills.


Must have the ability to evaluate situations, based on training/experience and policy/procedures, and make good decisions.


Maintain required certifications for CIB/TIME system and obtain certification through the International Association of Property and Evidence (I.A.P.E) as Evidence & Property Specialist.

Valid Wisconsin Drivers License with no operating privilege restrictions. 

PHYSICAL DEMANDS  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to operate, maneuver and/or steer equipment and machinery requiring simple but continuous adjustments, such as a vehicle, electro-static lifting equipment, trace evidence vacuum, calculator, recording devices, alternate light sources, scales, fuming equipment, casting materials/tools, surveillance equipment, computer terminal, and camera. 

 Ability to coordinate eyes, hands, feet and limbs in performing semi-skilled movements such as data entry. 

 About twenty percent (20%) of the time is spent doing low and medium lifting, low carrying, and low pushing/pulling, climbing, reaching, stretching, bending and crawling.  Required in unusual or non-routine situations would include kneeling and crouching.