Payroll-Civil Process Technician
SUMMARY Performs a variety of bookkeeping, record keeping and clerical tasks related to payroll and civil process accounts and records within the Sheriff's Office. Work is performed in accordance to federal and state laws, established policies and procedures, employee handbooks, and standard operating procedures with considerable need for a high degree of accuracy. Displays independent action so that only unusual situations are referred to the Management Services Administrator.
Collects time cards from all Sheriff Office employees, reviews for contract and employee handbook compliance, resolves problems and codes for computerized payroll system entry. Compose program changes as needed due to employee handbook/contract changes and act as the liaison with other County Departments to effect those changes.
Maintain and update various division master work schedules (with assigned software). Maintain and update court appearances schedule as required. Prepare reports and schedules for management as requested.
Utilize a computer software program to maintain, process, and prepare the civil process for the required services.
Schedule and maintain Sheriff Sale calendar. Prepare documentation for Sheriff's sales reviewing for state statute compliance and attend the Sheriff's sales as directed and required.
Good mathematical skills.
Ability to evaluate situations and make good decisions.
Must be able to develop and maintain the working knowledge of fiscal and audit responsibilities of the assigned department functions.
Ability to meet deadlines and deal with frequent change, delays or unexpected events.
Ability to multi-task.
Ability and willingness to work outside of normal workday and workweek.
Must have the ability to organize and prioritize effectively.
Knowledge of computer hardware, software, and accessories, including but not limited to word processing software, spreadsheets, the internet and the AS400.
Must have the ability to attend various training schools and maintain/pass required certifications.
Must have the ability to maintain accurate, complete records and prepare clear and detailed reports.
Must have the ability to type 50 wpm and accurately operate a 10-key calculator.
Must have the ability to maintain confidentiality and testify in hearings.
Must be able to develop and maintain working relationships with Sheriff’s Office personnel, other law enforcement and government agencies, and the public.
Must exercise and demonstrate professionalism, good judgment, discretion, dependability and enthusiasm.
Must be able to exercise initiative.
High School Degree.
Two years post High School education with course work in accounting, bookkeeping, math, and secretarial science. One year of work experience in a professional environment involving accounting, bookkeeping, payroll or related field.
Five years work experience in a professional environment performing related duties involving accounting, bookkeeping, payroll, or related field.
Must possess good oral and written communication skills.
Good basic mathematical skills.
Ability to evaluate situations and make good decisions based on training/experience and policy/procedures, practices, rules, and state and federal laws.
CERTIFICATES, LICENSES, REGISTRATIONS
Maintain required certifications for CIB/TIME system.
Valid Wisconsin Driver's License with no operating restrictions.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.